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Use Your Space & Conquer Office Workflow by Heather Cocozza

No matter what your office setting, you can be organized! There are organizing solutions for every type of environment that I'll be discussing: business office at home, cubicle environment, on the road, in a private office, home office (personal), and more. My emphasis will be on paper management and use of space.

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Paper File Archiving The Smithsonian Institute is a well-known and established cultural icon in the U.S. with an array of museums. The institution helps to preserve history. They are known for their wide variety and collection of objects. What you may not know is that they have very well established Records Retention Guidelines. Records Retention Guidelines provide guidance on maintaining the records of an organization from the time they are created up to their eventual disposal. This may include classifying, storing, securing, and destruction (or in some cases, archival preservation) of records. Also, the Smithsonian publishes most of their guidelines via the web available for public review. If your company is considering establishing... Read more... posted on: 11/16/2009 8:30:00 AM by Heather Cocozza category: Business

Julie Morgenstern What a great weekend I had! I had the opportunity to take a top-rate training class in New York City through the Julie Morgenstern Organizing Institute. The best part was spending quality time with the organizing guru herself, Julie Morgenstern. I have always used her organizing method, which centers on developing custom designed organizing solutions which meet the client's needs. Instead of trying to change all of a client's habits, the client will have better success in becoming organized, if you can build an organizing solution which supports their habits. Another highlight of Read more... posted on: 11/9/2009 8:30:00 AM by Heather Cocozza category: Business

Collaborative Project Management Tools (CPMT) My blog for this week is an update to my blog from 10/05/2009 on Project Management SaaS. I did additional research on each of the project management tools and posted the information. If you have used any of these software packages, please share your thoughts:)... Read more... posted on: 11/2/2009 8:30:00 AM by Heather Cocozza category: Business

Productivity – Relaxed Control The following are some theories and concepts from David Allen's book Getting Things Done. It's so popular now that people refer to his method as GTD. If you find any of these ideas thought provoking, please check-out his book and see how you can start applying his productivity principles. "Anxiety is caused by the lack of control, organization, preparation and action." - David Kekich David Allen's goal is teach people how to have a "positive sense of relaxed control." No one can do everything, but each person should know what are all the things that at any point of time they could be doing. Then from that list, people make conscious choices about what things... Read more... posted on: 10/26/2009 8:30:00 AM by Heather Cocozza category: Business

Role Reversal in the U.S. This week Time magazine predicts that by the end of 2009, for the first time in U.S. history, women will outnumber men in the workforce. …wow! This is a result of the number of men who have been hit hard by layoffs. So if the dynamics in your household have changed or are about to change, it is time to get your home office in order. Systems need to be set-up and processes need to be in place to transition tasks and make sure things are running smoothly. If you're on a budget, do-it-yourself (DIY) organizing is the answer. In the Washington DC area, I teach the following class: Read more... posted on: 10/19/2009 8:30:00 AM by Heather Cocozza category: Business

Project Management SaaS Last week I this blog focused on basic Collaborative Software, and during the week I updated the blog based on user comments…check it out…click here. This week we are going more advanced…there is a sub-set of Collaborative Software available called Collaborative Project Management Tools (CPMT) that has more advanced functionality for management project and provides specific features such as project schedules with gantt charts. For more information about the differenences between the two types of collaborative software, check out this Read more... posted on: 10/5/2009 8:30:00 AM by Heather Cocozza category: Business

Collaborative Software Not only can Collaborative Software, or groupware, help run a project, it can also help organize a small business or association. I've had clients ask for advice in this area, and I've also been doing research for a new course that I'm teaching "Project Management for the Professional Organizer." This is not an extensive list, but is some of the most popular collaborative tools on the market. Note: this list does NOT include software with traditional project management features such as Gantt Charting – I'll give you that list next week! Most are available as Software As a Service (SaaS) where it is hosted via the web and users pay a... Read more... posted on: 9/28/2009 8:30:00 AM by Heather Cocozza category: Business

A "To File" Pile A To File pile for an individual is not a good thing. The To File pile represents papers that you're going file in the future. It is generally a procrastination step. A far better goal is to establish a file system within arm's reach of your office chair. You need to be able to sit in your chair and file a paper. It must be that convenient. And the file drawer cannot be too full! If you struggle to get a piece of paper to fit in a folder in your file drawer, than your drawer is maxed-out, unusable and you need a purge session. It's time to go through the file drawer and make decisions about what to keep, what to shred, and what to archive. To learn more about managing... Read more... posted on: 9/21/2009 8:30:00 AM by Heather Cocozza category: Business

Beautiful Solutions for Your Office As a Professional Organizer I provide solutions so you can find what you want, when you need it. I also provide space planning so your environment can flow and you can have easy accessibility to what you need. I don't pick out paint colors, drapes or bedspreads; therefore, I know quite a few Interior Designers and Home Stagers. I recently helped one of my Interior Design colleagues; she was working on an office decorating project and needed attractive storage solutions for the wall – nothing plastic. Ballard Design has wall pockets in a variety of materials, colors and textures. Here are some examples in natural... Read more... posted on: 9/14/2009 8:30:00 AM by Heather Cocozza category: Business

DIY Office Organizing Resources At this website there is a wealth of Do-It-Yourself (DIY) solutions for an organized office. With summer vacation over, it's time to get back to work. For budget conscious solutions check out these resources on OnlineOrganizing.com. In the Organizer's Toolbox you can access checklists for the following category topic: Creating Order at Work Taking Control of Your Paper Technology Solutions Under Local Organizing Seminars in Your Area: "Organize Your Office & Control the Paper." I highly recommend this... Read more... posted on: 9/7/2009 8:30:00 AM by Heather Cocozza category: Business

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About Heather:

Heather Cocozza is a Professional Organizer who organizes and designs tailored home and office solutions. She was on the National Association of Professional Organizers (NAPO)-WDC Board of Directors 2007-2008 and is the owner of Cocozza Organizing & Design, LLC. Prior to her organizing career, Heather Cocozza worked 13 years at IBM and PricewaterhouseCoopers as an ERP Project Manager and at times traveled extensively while her "virtual" twins were between the ages of 0 to 3.

Heather's Website:

CocozzaOrgDesign.com

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